Leo Malan
Compliance review

Your report, checked against the rules that govern it, before it is lodged.

The rulebook becomes a checklist, every requirement is checked at the page, and you get back what is met, incomplete or missing, with findings graded high, medium or low.

Which of these is yours?

Quarterly activities reports and Appendix 5B

against the Listing Rules and ASX guidance.

Specialist and technical reports

against the VALMIN and JORC Codes and ASIC’s guidance.

Internal audit reports

against the framework they report on.

Privacy policies and notices

against the Privacy Act or the GDPR.

Financial statements

against the disclosure requirements of AASB and IFRS.

ISO compliance

your management system documents, against the ISO standard you are certified to.

Any other rulebook you give me

The same system for each one.

How a review runs

01

Every kind of report. One method.

Quarterly reports
ISO compliance
Year-end audit compliance reports
Internal audit checks

Illustrative example.

Watch it in 50 seconds.

02

Take one: the quarterly report and its Appendix 5B.

Quarterly activities report
Appendix 5B

Illustrative example.

03

First, the rules that govern this report.

  • ASX Listing Rules 5.3, 5.5 and 15.5
  • the Appendix 5B form
  • ASX Guidance Note 23
  • the JORC Code
  • ASIC INFO 214
04

Each rule becomes a line on the checklist: 132 lines for a quarterly.

  • Exploration done this quarter, and what it cost (LR 5.3.1)
  • Payments to directors and related parties, described and explained (LR 5.3.5, 5B item 6)
  • Each financing facility: lender, rate, maturity, secured or not (5B item 7.6)
  • Quarters of funding left, calculated correctly (5B item 8.7)
  • Authorised by the board, and dated (LR 15.5, GN 23)

Illustrative example.

05

Line by line: is it there, is it missing, is it incomplete?

  • Exploration done this quarter, and what it cost (LR 5.3.1)Met
  • Payments to directors and related parties, described and explained (LR 5.3.5, 5B item 6)Incomplete
  • Each financing facility: lender, rate, maturity, secured or not (5B item 7.6)Missing
  • Quarters of funding left, calculated correctly (5B item 8.7)Incomplete
  • Authorised by the board, and dated (LR 15.5, GN 23)Incomplete

Illustrative example.

06

Every finding graded by how seriously ASX treats it.

High:

the kind of point ASX has asked companies to correct

Medium:

one ASX could raise

Low:

housekeeping

07

Back to you before it is lodged.

LineRuleMarkGrade
Exploration expenditureLR 5.3.1Met-
Related-party paymentsLR 5.3.5, 5B item 6IncompleteMedium
Financing facilities5B item 7.6MissingMedium
Quarters of funding5B item 8.7IncompleteHigh
Board authorisationLR 15.5, GN 23IncompleteLow

Illustrative example.

See what the check found: 41 miners’ June quarterlies and 23 specialist reports.

Or I prepare your quarterly reports, built to the same checklist.

Your company secretary lodges; I check, or prepare, what they lodge.

What stays yours: the judgement calls, the competent person’s sign-off, and the board’s.

Send me your last lodged report to see what the check finds, or your next draft under a confidentiality agreement.

My commitment: each deliverable within 48 hours of receiving what it needs from you.

Send me your last report